Tired of chasing people on WhatsApp every week? RSVP mode lets players book their own spot through the app. You can even go fully hands-off with Auto-Pilot — and give your regulars priority access with tiered booking windows.
The three match modes
Manual (default)
You manage everything yourself. Add players to the pool, balance teams, share when ready. This gives you full control but means more work.
RSVP
Players book their own spot by tapping a link. You still balance and release teams when you're ready. Best of both worlds — less chasing, but you keep control of when teams go out.
Auto-Pilot
Full hands-off mode. Players book, and when the match is full, Capo automatically balances teams and sends them out. You don't need to do anything unless there's a problem.
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How RSVP booking works
Create a match
Players get notified
Players book in
Watch the pool fill
Balance and send
The waitlist
When the match is full, new bookings go to the waitlist. If someone drops out, the first waitlisted player gets offered their spot automatically.
Waitlisted players see their position ("3rd on waitlist") and get notified when they're promoted to the main pool.
Dropouts affect everyone
Tiered booking windows
By default, booking opens for everyone at once. Tiered booking adds priority access: players are grouped into tiers A, B and C, and booking opens for each tier in stages. Your most committed players get first refusal on spots; casual players still get a fair shot at whatever's left.
Here's how our own Thursday game runs it. The booking link goes out on Thursday night, right after the previous game's stats have landed in the group — peak enthusiasm, everyone's just seen the league table move. Tier A (players who pay for a full season) get 24 hours to book before Tier B opens, and Tier C after that. The people who've committed for the year never miss out to someone who plays twice a summer, and nobody has to police it — the windows do the politics.
Setting it up
Enable tiered booking
Assign player tiers
Choose invite mode per match
Players get a push notification when their tier's window opens, so nobody has to watch the clock. Tier windows are calculated in your match's timezone.
Tiers are priority access, not reserved spots
Auto-Pilot mode
Auto-Pilot is set-and-forget. You create the match and then don't need to touch it until game day. It handles everything:
- •Auto-balance — When the match is full, teams are balanced automatically using your chosen method
- •Auto-send — Teams are shared with players immediately after balancing
- •Dropout recovery — If a player drops out, Auto-Pilot offers the spot to the next person on the waitlist, then rebalances and resends teams automatically
- •Smart timing — Balancing happens when capacity is reached, not before
You can still intervene at any point — unlock the pool, re-balance, or make manual changes. Auto-Pilot just handles the happy path so you don't have to.
Pausing bookings & adding players manually
In RSVP or Auto-Pilot mode, you can pause bookings at any time if you need to temporarily stop players from signing up (e.g., waiting on a venue confirmation).
You can also still add players manually to the pool — useful if someone needs to make up numbers or a player isn't using the app. Manual additions work alongside RSVP bookings.
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Managing capacity
Capacity is set automatically based on team size (e.g., 9v9 = 18 players). If you need more or fewer, edit the match and change the team size.
In RSVP mode, you can't add players beyond capacity — this ensures the match settings match reality. To add more, increase the team size first.
Showing who has responded
By default, players only see who is confirmed for a match. In Settings → RSVP, you can enable Show responses on Upcoming match so players can also see who has declined and who is on the waitlist.
This helps reserve players gauge whether a spot might open up — useful for FCFS clubs where regulars often decline late. Some clubs prefer to keep responses private, so the setting is off by default.
The activity feed
The activity feed shows everything that's happened with bookings:
- •Bookings — When someone books in
- •Dropouts — Highlighted in red so you spot them quickly
- •Waitlist changes — Who joined, who got promoted
- •Admin actions — When you added or removed someone manually
It's collapsed by default — tap to expand and see the full history.
Paid bookings
If your group collects match fees, players pay when they book. Payment is required to secure a spot — no more chasing people for money.
- •Payment at booking — Players pay by card, Apple Pay, or Google Pay
- •Instant confirmation — Spot is confirmed as soon as payment completes
- •Pass holders skip payment — Season pass holders book with one tap
- •Refunds when cancelling — Players can cancel anytime and get refunded (minus a small transaction fee)
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